• Services
  • Forms
  • All of Fairborn



All of Fairborn

Formal Contract Procedure

All contractual services, commodities, and capital outlay except as otherwise provided herein, when the estimated cost thereof exceeds fifty thousand dollars ($50,000) shall be purchased by formal written contract from the lowest and best responsible bidder, after due notice inviting proposals.  The notice inviting bids shall:

  • Be published twice in at least one official newspaper in the City
  • Include a general description of the items to be purchased or sold
  • State where bid blanks and specifications can be secured
  • State the date, time and place for opening bids

The sealed bids shall be opened in public at the date, time and place stated in the notice inviting bids.  A tabulation of all bids received shall be posted for public inspection. The purchase of supplies and contractual services, when the cost thereof exceeds ten thousand dollars ($10,000), shall not require formal bidding but must be approved by Council resolution.

The City Manager shall have the authority to reject all bids when it is in the public interest to do so.

The purchase of petroleum products shall be an exception to this section.  Gasoline, diesel fuel and all other petroleum products may be purchased based upon informal competitive quotes and without Council approval by resolution. All purchases of supplies and contractual services and all sales of personal property, of the estimated value of fifteen thousand dollars ($15,000) or less, shall be made in the open market, without newspaper advertisement and without observing the formal contract procedure. All open market purchases shall whenever possible be based upon competitive quotes and shall be awarded to the lowest and best responsible vendor.

All sales of personal property which has become obsolete and unusable and is not needed for Municipal purposes, when the estimated value exceeds fifteen thousand dollars ($15,000) shall be sold to the highest responsible bidder, after due notice inviting proposals.

In exercising the provisions of this section, the City Manager is authorized and directed to establish the conditions of each competitive bidding pursuant to this chapter including but not limited to the necessity, type and amount, if any, of bid or performance surety, time for performance, penalties or bonuses for late or early performance, specifications, experience, qualifications, disclosure of interested parties, alternatives, conditions of substitutions and form of contract.

Purchasing Documents